Finance Officer

Job Summary

Department: Ministry of Communications, Works and Labour

Salary: $60480- $60480

Grade: R16 - R16

Allowances: Travel - EC$9600 per annum (non-taxable)

Deadline Date: Thursday April 25, 2019

Days Left: 5

About the Job

Applications are invited from suitably qualified persons to fill the role of Finance Officer with the Port Development Project under the Ministry of Communications, Works and Labour in Montserrat.

 

The Port infrastructure is currently one of priority projects which is deemed to be pivotal for Montserrat’s revitalization, economic recovery and sustainability. Currently, Montserrat is unable to provide a safe harbour for cruise ships, ferries, yachts, cargo and fishing vessels in the absence of a breakwater, adequate jetty length and suitable water depth at the jetty, along with other related facilities on land.

 

The Government of Montserrat (GOM) applied to Caribbean Development Bank (CDB) for a grant to assist in financing a project for the development of the Port at Little Bay under the United Kingdom Caribbean Infrastructure Partnership Fund (UKCIF). The expected outcome of the project is improved efficiency, effectiveness and resilience of the Port facilities to provide a safe harbour and accessibility to all users. GoM has identified the need to appropriately staff the project to ensure it is implemented in accordance with the terms stipulated by CDB.

 

 

JOB PURPOSE

 

The Finance Officer will provide an essential supportive role in the project. This Officer will ensure that the bookkeeping, accounting and financial activities under the project are carried out according to the needs of the project and within established GoM policies, procedures and regulations. The Officer will be a key member of the project team, providing direct support to the Project Coordinator and the Ministry of Communications, Works and Labour

 

 

KEY RESPONSIBILITIES

 

The Finance Officer will report to the Project Coordinator, or an officer otherwise designated by the Permanent Secretary. The Finance Officer will be assigned exclusively to the project and will be responsible for the management of the finance and accounting system.

 

His/her duties will specifically include, but will not be limited to:

 

  1. Providing all bookkeeping and basic accounting activities

  2. Processing and provision of documents to include invoices, payments, payment schedules, receipts etc

  3. Setting up and maintaining accounting records with the use of QuickBooks accounting system.

  4. Updating and managing all project related expenditure through GoM’s SMARTSTREAM system.

  5. Managing project cash flow, monitor project budget balances and supervise accounts payable.

  6. Participating in the formation and implementation of project financial plans which may include expenditure forecast, actual expenditure and budget updates.

  7. Working with GoM departments in the provision of information on project financial operations and status, and prepare all project financial reports

  8. Working with senior management staff in ensuring proper compliance with GoM’s accounting policies, procedures and financial regulations.

  9. Developing and maintaining written finance and accounting procedures for the project operations staff and work with team to ensure proper implementation and compliance.

  10. Communicating routinely with the Project Coordinator on a variety of project related topics in support of the finance division of the project

  11. Attending meetings as necessary to support the finance function of the project

  12. Cover the Project Administrative Officer’s role during periods of routine Leave.

     

    PERSONNEL SPECIFICATIONS  

     

    Education and Qualifications

     

  • Degree in Business or Accounting or Finance or a related field

    OR a diploma in Business or Accounting or Finance or a related field along with more than 5 years experience in the Accounting or Finance field

  • Knowledge of software applications to include Microsoft Word, and Excel.

  • Strong analytical and problem-solving abilities

  • Excellent verbal and written communication skills

 

Experience 

  1. 3 to 5 years of accounting and/or finance working experience

 

  1. Experience in expenditure monitoring and financial reporting

     

  2. Experience with QuickBooks application

 

  1. Experience with SMARTSTREAM application would be desirable

 

  1. An understanding of GoM’s Financial Regulations and accounting practices.

 

 

COMPENSATION

 

  • Basic Salary       -EC$60,480 per annum (taxable)

  • *Travel Allowance -EC$9,600 per annum (non-taxable)

          *payable only if in possession of a motor vehicle.

  • Contractual basis with gratuity payable of 12.5% on the basic salary upon satisfactory completion of the contract

DURATION

The successful applicant will be engaged on a full time basis over a period of 2 years.

 

APPLICATION PROCEDURE


Application forms can be obtained from the Government of Montserrat’s website at www.gov.ms (click on ‘Find a Government Job’)  or by contacting the Human Resource Management Unit, Brades, Montserrat by e-mail to hrmu@gov.ms or by telephone at (+664) 491-2365/2444 or by fax at (+664) 491-6234.  Certified copies of qualifications, as well as the names and letters of two referees must be submitted with your application.

 

Completed application forms must be returned to the Human Resource Management Unit either by email, or by fax or by ordinary mail. These should be addressed to the Chief Human Resources Officer, Human Resource Management Unit, Government Headquarters, Brades, Montserrat. The deadline for the receipt of applications is Thursday 25 April 2019.

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