Executive Officer

Job Summary

Department: Other

Salary: $41760- $50976

Grade: R28 - R22

Allowances: N/A

Deadline Date: Tuesday December 3, 2019

Days Left: 14

About the Job


Applications are invited from suitable qualified Officers for the post of Executive Officer.

To apply, submit your completed application form, along with a covering letter in a sealed envelope with “Application for the post of Executive Officer”, clearly marked in the upper right hand corner. The envelope should be addressed to the Chief Human Resources Officer, Human Resources Management Unit, Office of the Deputy Governor, Government Headquarters, Brades, Montserrat.

 

For additional information, please contact the Human Resources Management Unit by email at jobs.hrmu@gov.ms or by telephone at (664) -491-2365/2444.

 

November 2019

 

 

VACANCY NOTICE

 

EXECUTIVE OFFICER

 

 

Applications are invited from suitably qualified persons for the post of Executive Officer.

 


KEY RESPONSIBILITIES

The successful applicant would be primarily responsible for assisting the Permanent Secretary or Head of Department in executing the human resource and finance administration within the Ministry/Department.  

 

He or she will be required to perform the following duties:

 

        Assisting with the preparation of Operational Plans and Estimates of Revenue and Expenditure;

 

        Performing human resource administration functions for the Ministry (that is to maintain employment, salary, advances, attendance, overseas duty, leave records etc.) within the assigned HR framework implemented

 

        Overseeing the office administration and management services, ensuring continuity in absence of the Assistant Secretary;

 

        Assisting with the accounting processes -  to certify payments, to approve local purchase orders and invoices, as per assigned limit and to assist with the preparation of virements and supplementary warrants, as required;

 

        Maintaining or overseeing the maintenance of Finance Records, to include Fixed Asset Register, Vehicle and Telephone Logs;

 

        Monitoring on a quarterly basis the internal controls for assigned Accounting Heads, in accordance with the Ministry/ Department’s established procedures;

 

        Preparing letters, memoranda and reports;

 

        Orienting new employees to the nature and functions of the Ministry/ Department and providing on-the-job training for subordinate staff;

 

        Performing quality checks on work done by junior staff;

 

        Providing informal and formal feedback on performance of direct reports and to complete performance reviews, as required.

 

QUALIFICATIONS AND EXPERIENCE

Applicants should have:

 

        A Certificate or an Associate degree in Public Administration or a related field;

 

        Held a position at the Senior Clerical Officer level or an equivalent supervisory level post (s) for at least three (3) years;

 

        Ideally a sound knowledge of Registry Procedures and government’s financial and accounting systems and procedures;

 

        A working knowledge of Microsoft Office (Word, Excel, Outlook) applications;

 

        The fundamentals of report writing;

 

        Sound supervisory skills, with the ability to supervise the work of a small team;

 

        Good oral and written communication skills;

 

        Good interpersonal and team working skills;

 

        A customer service focus.

 

 

REMUNERATION PACKAGE

Basic salary is at R28 - 22, that is, EC$41,760 - $50,976 per annum (Taxable). 

 

 

HOW TO APPLY

Application forms can be obtained from the Government of Montserrat’s website at www.jobs.gov.ms. (Click on ‘Forms’). Application forms can also be obtained from the Human Resources Management Unit, Brades, Montserrat by e-mail to hrmu@gov.ms or by telephone at 1 (664) 4912365/2444 or by fax at 1 (664) 491-6234. 

 

Applicants must provide all of the following information:

 

ü  A completed Application Form with a covering letter

ü  A comprehensive curriculum vitae with full particulars of experience, and copies of relevant academic qualifications.  

ü  Original certificates of qualifications or official notarized copies

ü  A clear statement detailing why in the applicant’s view he/she considers him/herself well qualified for the position 

ü  Two letters of reference with full contact details of the referees

 

Completed application forms must be returned to the Human Resources Management Unit either by email, or by fax or by ordinary mail. These should be addressed to the Chief Human Resources Officer, Human Resources Management Unit, Government Headquarters, Brades, Montserrat. 

 

SELECTION PROCESS

Shortlisted applicants will be invited to participate in a selection process that involves attending one or more interviews and/or assessment centres.  These interviews are designed to assess the skills, competencies and attitudes of the applicant and may be conducted via SKYPE or in person.  The Interviews and/or Assessment Centres allow the Selection Panel to draw on more evidence about the applicants than can be derived from the written application.

 

The deadline for the receipt of applications is 4:00 p.m. Tuesday 03rd December, 2019

 

 

 

 

 

 

 

 

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