VACANCY NOTICE RE-ADVERTISED
ASSISTANT SECRETARY
The Government of Montserrat is inviting
applications from suitably qualified persons for the post of Assistant
Secretary within the Public Service Government of Montserrat.
JOB PURPOSE
To provide the Senior Manager with an
efficient office management support system, particularly in the areas of human
resources management, policy and financing (accounting and budget management)
to enable the effective delivery of the Departments Strategic Objectives.
MAIN
RESPONSIBILITIES, include:
· Monitoring
the Ministry/Department Development to include working with managers to
identify resourcing requirements and to ensure that the headcount is
effectively managed and costs controlled;
· Assisting
with HR Policy and Systems Support and provide guidance to employees of HR
policies, procedures and practices.
· Coordinating
the Resourcing function of the
Ministry/Department, incorporating best practice attraction, assessment and
selection techniques, and implementing the Performance Management System;
· Overseeing
employee relations of your Ministry/Department including supervising the
administration of service rules and regulations concerning conditions of
service, effective employee communications and the handling of leave matters,
grievance, disciplinary and performance issues;
· Assisting
with Employee Engagement, Change Management and Communications; strengthening
employee engagement and ensure effective communication tools are embedded in
the Ministry/Department.
· Facilitate
the implementation process for all new policies and initiative through
assisting managers to understand and employ effective change management
techniques and incorporating these into the formal structures and systems of the
Ministry/Department.
· Monitoring
Performance and Evaluation; supervise and participate in HR absence and Leave
Audits, analyse data and prepare reports on the same, Undertake and promote
objective-based performance assessment of team;
· Researching
and compiling information to assist with the preparation of policy papers,
strategic and management documents;
· Overseeing
the accounting processes, monitoring and controlling expenditure to ensure
value for money is obtained and reports on the performance of the Ministry
against revenue collection, expenditure and outputs;
· Coordinating
and assisting in the preparation of the Ministry’s/Department’s budget,
monitoring of the budget, financial reporting and responding to audit queries;
· Assisting
with orientation of staff to the Public Service and to arrange on-the-job
training interventions, as required;
· Representing
the Ministry/Department on Boards/Committees, along with performing a lead role
on related strategic initiatives.
PERSON
SPECIFICATION/KEY SKILLS REQUIREMENTS (Qualifications,
Experience and Interpersonal):
The Applicant should possess:
· a
Bachelor’s degree from a recognized tertiary institution (with emphasis in Human
Resources or Public Administration, Management or Business Administration,
Financial Management or Management Studies) OR a minimum of three (3) years’ experience in HR related
environment with demonstrated knowledge and experience of HR best practices or Financial Management.
· held
a position at the EO (R28-R22) or an equivalent level, for at least five (5) years
with supervisory experience
· proven
experience in formulating policies and directing diverse programmes to achieve
results;
· good
working ethics which include knowledge of the Financial Regulations, General
Orders and other regulatory Manuals governing Public Service operations;
· excellent
communication (oral & written) skills and presentation skills;
· supervisory
and team leadership experience;
· the
ability to work with all levels of staff and management;
· strong
interpersonal and influencing skills;
· have
proven experience in overseeing human, financial, information and programme
resources;
· have
demonstrable knowledge of Microsoft Office (Word, Excel, Outlook) applications.
SALARY
Salary is in the scale R22-16/R17-13,
that is EC$50,976 to EC$60,480/EC$58,896 to EC$65,232 per annum (taxable).
ALLOWANCE
Depending on the final posting within
the Public Service, the successful applicant may be entitled to a Travel
Allowance of EC$9,600.00 per annum provided
that the Officer possesses and maintains a vehicle in a road worthy condition
and uses it for official travelling – GO 519.
HOW TO APPLY
Application forms can be obtained from the Government of Montserrat’s
website at www.jobs.gov.ms. (Click on ‘Forms’).
Application forms can also be obtained from the Human Resources Management
Unit, Brades, Montserrat by e-mail to hrmu@gov.ms
or by telephone at 1 (664) 491-2365/2444 or by fax at 1 (664) 491-6234.
Applicants must provide all of the following information:
ü A completed Application
Form with a covering letter
ü A comprehensive curriculum
vitae with full particulars of experience, and copies of relevant academic
qualifications.
ü Original certificates of
qualifications or official notarized copies
ü A clear statement detailing
why in the applicant’s view he/she considers him/herself well qualified for the
position
ü Two letters of reference
with full contact details of the referees
Completed application forms must be returned to the Human Resources
Management Unit either by email, or by fax or by ordinary mail. These should be
addressed to the Chief Human Resources Officer, Human Resources Management
Unit, Government Headquarters, Brades, Montserrat.
SELECTION PROCESS
Shortlisted applicants will be invited to participate in a selection
process that involves attending one or more interviews and/or assessment
centres. These interviews are designed
to assess the skills, competencies and attitudes of the applicant and may be
conducted via SKYPE or Zoom or Teams.
The Interviews and/or Assessment Centres allow the Selection Panel to
draw on more evidence about the applicants than can be derived from the written
application.
The deadline for the receipt of applications is 4:00 p.m. Wednesday, January 20th
2021
